Settings and groups
One organisation with a clear structure for each setting and group.
Several settings. One clear structure.
Keep a shared organisational structure while each setting works within its own scope. An organisation can include several nurseries, preschools and their teams.
- Several settings in one organisation
- Groups assigned to the right setting
- Organisation-wide or setting-specific access
Example viewLess searching. Clearer boundaries.
Start with the things that happen each day: the right group, current attendance and a message to the right person.
Child records
Useful information in a space available to people with the right access.
Daily attendance
Arrivals, departures and reported absences within each person’s assigned scope.
Parent communication
Direct conversations in the app, linked to roles and the relevant setting.
Teams and access
The right information for owners, managers, practitioners and parents.
Notifications
Updates about new messages, available when you log in to gewko.
Everything that matters. In one place.
One organisation. A working space for every setting.
- Several settings in one organisation
- Groups assigned to the right setting
- Organisation-wide or setting-specific access
- Switching between assigned workspaces
gewko.
AAnnaManager
Settings
Thursday, 22 October
Settings A
Groups: 3 • Team
Settings B
Groups: 2 • Team
Settings C
Groups: 4 • Team
9:41•••
app.gewko.com
gewko.
Messages
A
AnnaPractitioner
Hello, Mia will arrive at around 9 tomorrow. See you then!08:12
Thank you for letting us know. See you in the morning!08:15
New message from a parent
New messageToday · 08:12
Close to your setting. Wherever you are.
At your desk, in the room or on the go. Open gewko in the browser on the device you’re using.
- Phone, tablet and computer
- The same assigned workspace
- No native app installation needed
Browser appPlanned
Learn moreA good start, one step at a time.
- 01
Understand your organisation
Agree the structure of your settings and the scope you need. Application access is currently arranged individually.
- 02
Set up settings and groups
Reflect how your team works: locations, groups and connections to children.
- 03
Assign workspaces
Set staff roles and parent connections. Every person uses their own account.
- 04
Start with the everyday
Try attendance and conversations in a small scope before involving more people.
Good to know before you begin.
The essentials about gewko, access and the current product scope.
Let’s talkWho is gewko for?
Private nurseries, preschools and small groups of settings. Owners, managers, staff and parents can use the application, each within their own assigned scope.
Can I manage several settings?
Yes. One organisation can include several settings and groups. Each person’s assignment determines which part of the organisation they can access.
What can a parent see?
Parents access information about their assigned child and permitted contacts. Being part of an organisation does not automatically grant access to other children’s records.
Can a staff member have several assignments?
Yes. Assignments connect roles to the relevant organisation, setting, group or child. A person chooses an available workspace; choosing it does not grant new permissions.
Does gewko work on a phone?
Yes, through a browser with an internet connection. Native app-store downloads and system push notifications remain planned.
Small changes. Calmer days.
Practical ideas for organising work, communicating with families and choosing tools for your setting.
Everyday organisationA calmer morning starts the day before
Four simple agreements that help organise arrivals, messages from parents and the handover between colleagues.
5 min readRead article
Parent communicationGood parent communication needs clear boundaries
What to send, where to send it and when to expect a reply. Organise communication without multiplying channels.
5 min readRead article
Team managementTeam access: the right information for the right people
A practical approach to roles and assignments, so everyday work does not depend on shared passwords or access to everything.
5 min readRead article
Picture your day with gewko.
Explore example screens and see how they fit the way your setting works.